4 Things to Consider When Selecting Event Venue KL

When organizing an event, you often confronted by many choices of an event venue in KL. Obviously, selecting a venue is one of the toughest decisions that will have the largest impact on the event.

From the date of the event, catering options and attendee’s experiences, all of these are partly affected by which event venue you choose.

Does this already sound a little challenging and intimidating enough? No worry, you don’t have to feel that way.

Here are some of the guidelines on how to do better, when to make a decision on what to consider in looking for the best event space in Kuala Lumpur. For more detail information, visit our website to find out more.

When to Start Looking for a Venue?

With the best rule of thumb, the earlier the better. Once you have a good understanding of these following things, you are good to go in searching for the venue: budget, event size and space requirements.

What to Consider When Looking for a Venue?

1. Location

When it comes to event planning, you definitely couldn’t leave this point out.  If you are looking for event space Petaling Jaya, the venue that in the vicinity from the most attendees’ home or places of work would be the best option.

If there are many of the attendees will be traveling from the town, a wedding venue within a reasonable distance from the airport or the hotel will be great.

Regardless of whatever it is, you also need to factor in the traffic, transportation and parking options as well.

Would you like to reduce the chance of your attendees to be late to the event? Provide them with a mobile event app, which could come in handy these days in reducing the time spent on the road.

With the GPS maps, driving direction, shuttle information or parking lots are just at their fingertips.

For private function venues such as exhibition, parallel session or poster, interactive indoor maps will able to help the attendees conveniently navigate.

2. Cost

When planning a small wedding venue, staying in the budget is always one of the primary concerns and also a factor when selecting the venue.

You need to consider the time of year and the day of your event when planning for the cost. One of the ways in searching for the lower price of the event hall is to have your event on a day that is less sought after by the others.

Therefore, do a little research and be aware of any additional services of the venue offers too to prevent any hidden cost incurred.

3. Capacity and Size

When asking questions regarding size, the first thing that comes to mind is how many people the venue can accommodate.

If you are planning on a large-scale event by having more than 80 people at your event, you might want to choose a bigger and spacious function hall for rent.

It is also crucial to consider any size of accommodation that will be necessary for your event specifically.

How tight will the seating be? Is it spacious and open? Is it cozy and comfortable enough? How big does space really feel? By asking these questions, you will be on your way to ensuring perfect comfort at your event.

4. Ambiance and Mood

Moreover, creating an ideal atmosphere that relates to your topic and able to appeal to your audience is one of the critical parts of setting up an engaging event.

It is smart for you to choose one that already aligns with your theme, as the decorating or modifying the event space in KL can be costly.

If you are planning to create a grand atmosphere, choose an elegant and ritzy hotel. If you like to create a trendy scene, the event space for rent is your best choice.